Balancing Multiple Locum Assignments: Time Management and Self-Care Strategies

Working as a locum doctor offers the flexibility and variety many medical professionals seek but with that freedom often comes the challenge of managing multiple roles, tight deadlines, irregular hours, and long commutes. Without structure, these challenges can take a toll on both physical and mental wellbeing.

In this blog, we explore practical strategies that can help locum doctors stay in control of their schedules, maintain a healthy work-life balance, and safeguard their wellbeing.

1. Prioritise Schedule Planning

One of the major benefits of locum work is flexibility, but it also means the responsibility for managing your time rests on your shoulders. Use scheduling tools such as Google Calendar, Trello, or dedicated locum platforms to block out shifts, rest days, and personal time. Always factor in travel time between locations and don’t forget to allocate time for admin tasks such as updating your timesheets or invoicing.

Tip: Set reminders not only for shift times but also for sleep, meals, and breaks.

2. Don’t Overcommit

It can be tempting to say yes to every assignment, especially if the pay is good or you're eager to build relationships with multiple hospitals. But burnout is a real risk when your calendar is too full. Be honest with yourself about how much you can reasonably handle without compromising patient care or your own wellbeing.

Ask yourself:

• Will I have adequate rest between shifts?
• Am I taking on back-to-back night shifts?
• Do I need days off to recover or recharge?

3. Create a Self-Care Routine That Works

Self-care is not a luxury; it's a necessity. Even small daily rituals can make a big difference. Whether it’s a morning walk, meditation, journaling, or cooking a healthy meal, establish habits that help you recharge. Remember, physical health impacts mental resilience, so aim to stay hydrated, get quality sleep, and fit in some exercise even during busy weeks.

Tip: Use the Calm or Headspace apps for short daily meditations, great for decompressing after long shifts.

4. Streamline Your Admin

Admin duties, like logging hours, filing expenses, or chasing payments, can eat up valuable downtime. Where possible, automate and simplify. Use templates for your invoices, keep digital records of contracts and documents, and consider using apps like Expensify for tracking mileage or receipts.

Tip: Dedicate one evening per week to handle all admin tasks. It helps to keep your Sundays (or any regular day off) admin-free.

5. Communicate Your Limits

Be upfront with recruitment agencies or hospital schedulers about your availability and preferences. If you're covering multiple facilities, set expectations around how often you’re available and under what circumstances you can take on extra shifts. Clear communication protects your boundaries and builds trust with clients.

6. Connect With Other Locums

Locum work can feel isolating at times, especially when moving between unfamiliar teams. Make time to connect with other locums via forums, LinkedIn groups, or in-person meetups. Talking with others who understand the demands of the job can provide reassurance, support, and helpful tips.

7. Know the Signs of Burnout

Burnout can creep in quietly with persistent fatigue, irritability, forgetfulness, and feeling emotionally drained are all red flags. If you notice these signs, don’t ignore them. Reassess your workload and speak to a professional if needed. The HSE also offers resources and support lines for healthcare workers experiencing stress or burnout.

8. Take Your Time Off Seriously

When you’re not working, be truly off. Avoid checking emails or saying “yes” to just one more shift. Time away from work is essential for your long-term sustainability in the role. Treat rest like an appointment you can’t miss.

Final Thoughts

Locum work is a rewarding career path that allows you to shape your professional journey on your own terms. By planning your time wisely, setting boundaries, and prioritising self-care, you can thrive in multiple assignments while avoiding the pitfalls of burnout. 

Remember, being at your best helps you deliver the best care to your patients.

Get in touch with our team to explore open roles in clinics and hospitals across Ireland. Your next opportunity could be just a call away.